Fluence
This role will provide direct administrative support, including scheduling, meeting coordination, travel & expense management, and be responsible for keeping our new Amsterdam office running smoothly. Responsibilities -Manage relationships with vendors, service providers, and landlord; ensuring that all items are covered in a timely manner. -Manages office supplies inventory and place orders as necessary. -Serve as point of contact for general communications with the executives and filter out distractions that enables the leader to become more proactive. Draft email responses, when required. -Manage complex calendars in order to efficiently organize meetings and book travel-Provide essential support by serving as key point of contact, coordinating meeting logistics, communications, and materials. As you learn the business, you will be given more responsibility to follow-up on priorities, manage minutes, and prepare presentations and other documents-Coordinate travel and expense management for the local leadership team.-Oversee and support all administrative duties in the office and ensure that the office is operating smoothly-Performs receptionist duties, if required: greeting visitors, and answering and directing phone calls. -Maintains responsibility of general office tidiness and upkeep, “look and feel”-Ensures office policies and procedures are implemented appropriately per company, Human Resources, and Safety department guidelines. Skill Requirements -You are an anchor of the organization: an independent, structured, reliable and careful way of working is essential for this.-Ability to handle administrative details independently, while keeping team members adequately informed -You bring organizational strength, communication and persuasive skills, a positive basic attitude and a high level of motivation and enthusiasm for new challenges.-Ability to understand assignments and complete them with little to no follow up -Robust computer skills including Microsoft 365 Tools (Excel, PowerPoint, Word, Visio, etc), Salesforce, PowerBI, Netsuite or SAP-Ability to prioritize and handle multiple assignments at any given time and manage competing priorities -Excellent organization, planning, time management and problem-solving -Ability to deliver results under pressure and take ownership of assigned tasks-Excellent written and verbal communication ability with strong relationship building skills -Fluency (written and spoken) in both Dutch and English is a must-Demonstrate the ability to handle confidential information with discretion, prioritize work to deliver outcomes, and exercise good judgment
