Jobid: 3195967487 (0.11)
Overview
In this role you support operations for a dynamic, international business, coordinating admin and business processes to keep the department organized and efficient. You will work closely with leaders, project teams and services to manage calendars, meetings, travel, and documentation with confidentiality and professionalism. You help streamline workflows and implement continuous improvements across administrative activities. A key hook is contributing to a global, AI-enabled services environment that values collaboration and high standards of service.
Arbeidsvoorwaarden / Benefits
- global organisation
- professional development
- cross-functional exposure
- opportunity for long-term collaboration
- diverse and inclusive environment
Verantwoordelijkheden
- Provide comprehensive administrative and operational support to business leaders and teams
- Manage complex calendars, meeting schedules and business priorities
- Coordinate internal and external meetings, workshops, leadership sessions and team events
- Prepare presentations, reports, meeting agendas, minutes and action trackers
- Coordinate domestic and international travel arrangements, expense processing and other administrative activities
- Support procurement, onboarding, access requests and other business administration processes
- Act as a central point of contact for internal and external stakeholders, ensuring timely communication and follow-up
- Maintain accurate documentation, records and business information in accordance with company policies
- Handle confidential information with discretion and professionalism
- Support continuous improvement initiatives by identifying opportunities to optimise administrative processes and ways of working
- Collaborate with colleagues across multiple departments, locations and time zones to ensure effective business support
Belangrijkste vereisten
- Proven experience in Business Administration, Executive Support, Office Management or similar role
- Experience supporting managers or leadership teams within a corporate environment
- Excellent organisational, planning and coordination skills
- Strong stakeholder management and communication skills
- Experience coordinating meetings, travel arrangements and business administration activities
- Advanced knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams)
- Ability to work independently while managing multiple priorities and deadlines
- Experience handling confidential information with integrity and discretion
- Fluency in English; Dutch is an advantage
- Proactive and highly organized
- Strong attention to detail
- Effective communicator
- Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams)
- SAP-related administrative processes
- Procurement knowledge (familiarity)
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